De-Mystifying the New Compliance Manual & Its Impact on the Program Requirements

Chicago, IL US
April 25, 2018 to April 26, 2018

We are currently at capacity for this event. Please add your name to the waitlist (found under the "Register" tab above) to be notified if space becomes available.

NEW SESSION NOW OPEN: June 27-28, 2018 in Washington, DC

If you can’t join us in June, email learning@ftlf.com to be notified about future De-Mystifying the Compliance Manual sessions.


In August 2017, HRSA issued the Health Center Program Compliance Manual, providing a streamlined and consolidated resource to assist Federally Qualified Health Centers in understanding and demonstrating compliance with their programmatic requirements. The Manual replaces prior guidance with one document that explains each requirement’s statutory and regulatory mandates (which collectively form the framework of every health center’s project) and incorporates a new approach to “everyday compliance” by addressing both the elements of compliance and documentation necessary for verification. In late December 2017, HRSA issued a new Site Visit Protocol, which aligns with the Manual and reflects a more objective assessment tool for use during both Operational Site Visits and on-site reviews for initial FQHC Look-Alike Designations.

Both the Manual and the Protocol are effective now! Is your health center prepared for the recent changes to compliance with HRSA requirements and the on-site assessment process? Have you reviewed the newest HRSA guidance with an eye towards shoring up your own operations and, as necessary, establishing your HRSA compliance work-plan? Specifically,

  • Do you have HRSA-compliant written agreements in place for in-scope services provided by contract and/or formal referral?
  • Are your providers appropriately credentialed and privileged and does your quality improvement system meet all current standards?
  • Have you fully implemented the sliding fee discount program requirements?
  • Have your billing and collection policies struck the balance between maximizing reimbursement and maintaining optimum access?
  • Is your financial management system sufficient for federal accountability purposes?
  • Is your Board of Directors exercising required authorities and meeting its composition requirements, and do you have documentation to verify compliance?

Join FTLF Partners Marcie Zakheim, Molly Evans and Ted Waters for this two-day hands-on training as they walk health centers through:

  • The chapters of the Compliance Manual, including the elements that comprise each chapter, the documentation required to verify compliance, and areas where health centers retain explicit discretion and flexibility;
  • Key differences between prior guidance and the Compliance Manual;
  • The new on-site evaluation tool - the Site Visit Protocol - including assessment methodologies designed for each element;
  • Updates to the Operational Site Visit (OSV) review process;
  • Key hotspots under the new guidance; and
  • Compliance tips from our presenters’ years of experience working first-hand with health centers.

Target Audience

  • Health Center Executive Staff
  • Clinical Leadership
  • Quality and Credentialing/Privileging Staff
  • Financial Leadership and Staff
  • Compliance Officers
  • Board members
  • Other Staff assisting with HRSA compliance and/or OSV preparation

Given the potential consequences of non-compliance, including 1-year project periods and potential loss of 330-grant funds, it is critical that every health center be and remain vigilant. Whether you are expecting an OSV in the near future or looking to bolster your current operations as part of an ongoing HRSA compliance effort, this training is for you! 

Learning Objectives

At this training participants will:

  • Understand the key differences between the prior guidance and the new manual and its impact on OSVs.
  • Understand the specific steps necessary to demonstrate compliance and areas where health centers retain discretion.
  • Learn which PINs and PALs have been replaced by the new manual and which current guidance is still effective.
Course summary
Available credit: 
  • 12.50 Certificate of Attendance
Course opens: 
08/14/2017
Course expires: 
08/31/2018
Event starts: 
04/25/2018 - 8:00am
Event ends: 
04/26/2018 - 4:00pm
Cost:
$845.00

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De-Mystifying the New Compliance Manual & Its Impact on the Program Requirements

Chicago, IL

Wednesday, April 25, 2018 - Thursday, April 26, 2018

*All specific times are subject to change*

WEDNESDAY, April 25, 2018 8:00 AM – 5:00 PM

8:00 am – 9:00 am REGISTRATION & CONTINENTAL BREAKFAST

9:00 am – 9:30 am WELCOME & INTRODUCTION TO THE HEALTH CENTER PROGRAM COMPLIANCE MANUAL AND THE HRSA REVIEW PROCESS

9:30 am – 10:30 am WORKING WITHIN THE "BOX": KEY ELEMENTS AND REQUIREMENTS OF SCOPE OF PROJECT

10:30 am 10:45 am BREAK

10:45 am – 12:15 pm THE HEART OF YOUR HEALTH CENTER PROJECT: NEED, SERVICES & SERVICE DELIVERY MODEL

  • Chapter 3: Needs Assessment
  • Chapter 4: Required & Additional Health Services
  • Chapter 6: Accessible Locations and Hours of Operation
  • Chapter 7: Coverage for Medical Emergencies During and After-Hours
  • Chapter 8: Continuity of Care & Hospital Admitting

12:15 pm – 1:15 pm LUNCH

1:15 pm – 2:15 pm YOU DON'T HAVE TO DO IT ALL YOURSELF: WORKING WITH THE COMMUNITY

  • Chapter 12: Contracts and Sub-awards – Terms and Conditions
  • Chapter 14: Collaborative Relationships

2:15 pm – 3:15 pm QUALITY IS KEY! 

  • Chapter 10: Quality Improvement / Assurance

3:15 pm – 3:30 pm BREAK

3:30 pm – 5:00 pm PERSONNEL DYNAMICS - ENSURING APPROPRIATE MANAGEMENT AND STAFF:

  • Chapter 11: Key Management Staff
  • Chapter 5: Clinical Staffing

THURSDAY, April 26, 2018 8:00 am – 4:00 pm

8:00 am – 8:30 am BREAKFAST

8:30 am – 10:30 am INTERNAL CONTROLS AND ENSURING FISCAL VIABILITY

  • Chapter 12: Contracts and Sub-awards – Procurement Process and Sub-Recipient Agreements
  • Chapter 13: Conflict of Interest Policy
  • Chapter 15: Financial Management & Accounting Systems
  • Chapter 16: Billing and Collection – Third Party payors
  • Chapter 17: Budget

10:30 am – 10:45 am BREAK

10:45 am – 12:00 pm INTERNAL CONTROLS AND ENSURING FISCAL VIABILITY (CONT.)

12:00 pm – 1:00 pm LUNCH

1:00 pm – 2:00 pm ENSURING THE CORE MISSION: MAKING CARE AFFORDABLE

  • Chapter 9: The Sliding Fee Discount Program
  • Chapter 16: Billing and Collection – Self-Pay Patients

2:00 pm – 2:15 pm IT'S ALL ABOUT THE DATA

  • Chapter 18: Program Monitoring and Data Reporting Systems

2:15 pm – 2:30 pm BREAK

2:30 pm – 4:00 pm THE "COMMUNITY" IN COMMUNITY HEALTH CENTER: THE GOVERNING BOARD OF DIRECTORS

  • Chapter 19: Board Authority
  • Chapter 20: Board Composition
Embassy Suites Chicago Downtown Magnificent Mile
511 N. Columbus Drive
Chicago, IL 60611
United States

FTLF has negotiated the discount rate of $199 per night. You can make your reservations by calling (800) 525-2509 or clicking here. The discounted rate expires April 7, 2018.

Marcie Zakheim

A partner at the firm, Marcie specializes in health care law, particularly in the areas of federal grants, grant-related requirements and grants management related to the federal health center program. Health centers turn to Marcie as a resource for knowing not only the letter of the law, but also the likely interpretation of requirements by federal policymakers, including the Health Resources and Services Administration (HRSA). [Full Bio]

Ted Waters

Serving as Managing Partner of the firm since 2003, and a member of the Health Law and Federal Grants practices since 1992, Ted focuses his practice on helping organizations to solve problems, often in crisis situations. A national authority in the area of federal grants, particularly in the health and community service spheres, he advises clients on all aspects of program requirements, including issues such as cost-based reimbursement, governance and the never-ending list of grant administration matters. Ted’s expertise in financial, cost reporting, reimbursement, and administrative issues is widely recognized, and illustrated by his selection as a 2014, 2015, and 2018 Washington, D.C. Super Lawyer in health care. Ted routinely handles challenging issues for clients such as government audits, internal investigations, and litigation, deftly guiding them to a resolution. His priority is to help each organization carry out its mission and ensure that legal challenges do not distract from that focus. From his more than a decade of experience running the firm, Ted understands acutely the challenges of keeping an organization running, and offers practical, down-to-earth counsel to support organizational leaders in doing just that. [Full Bio]

Molly Evans

A partner in the firm’s health law practice group, Molly advises health centers on the management of clinical, employment and workforce related risks, with a particular focus on professional liability, Federal Tort Claims Act, and HIPAA matters. From her experience as both a private attorney and in-house counsel, Molly knows the importance of managing liability and risk issues in mission-driven organizations. [Full Bio]

Conference participants can earn up to 14 CPE credits in Specialized Knowledge and Applications.

ADDITIONAL INFORMATION

  • Prerequisites: None 
  • Target Audience: Health Center Executive Staff, Clinical Leadership and Human Resources Staff, but all are welcome.
  • Advanced Preparation: None  
  • Program Level: All
  • Delivery Method: Group-Live 

CPE-transparentFeldesman Tucker Leifer Fidell is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website www.learningmarket.org.

Available Credit

  • 12.50 Certificate of Attendance

Accreditation Period

Course opens: 
08/14/2017
Course expires: 
08/31/2018

Price

Cost:
$845.00
There are no more spaces available for this course.

We are currently at capacity for this event. Please add your name to the waitlist to be notified if space becomes available.

NEW SESSION NOW OPEN: June 27-28, 2018 in Washington, DC

If you can’t join us in June, email learning@ftlf.com to be notified about future De-Mystifying the Compliance Manual sessions.


Registration Options:

  • To register for this training for you, login or register with your personal information
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  • To register for a group of attendees, email Learning@FTLF.com for information on group registration

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It is essential that each training registration is listed under the actual attendee’s name.  This allows FTLF to add important training materials to their account including handouts and training certificates.  For questions or issues, contact Learning@FTLF.com


Available payment methods include purchase order, check, and credit card. Payment for this live training is due 2 weeks before the start of the event. If payment is not received in full 2 weeks prior to the start of the event, your order will be canceled and you will be denied entrance to the training. 

Cost for this 2 Day Training:

Early bird rate (until March 27): $795 per person

Regular registration (after March 27): $845 per person 
 


Cancellation Policy for this Event:

All cancellation requests must be received in writing at learning@ftlf.com. Requests for refunds will be granted according to the following schedule:

  • Requests received 30 or more days prior to the event will receive a full refund.
  • Requests received between 11 to 29 days prior to the event will receive a 50% refund.
  • Requests received within 10 days of the event start date are not eligible for a refund.