Mastering the Compliance Manual

Washington, DC US
September 9, 2020 to September 10, 2020

Please Note: This training is limited to community health centers and look-alikes. If you are not affiliated with a health center and would like to attend, please contact us.


In the past few years, HRSA has transitioned its compliance efforts for Federally Qualified Health Centers (FQHCs) from multiple policy guidance documents to the Health Center Program Compliance Manual, a consolidated resource to assist FQHCs in understanding, demonstrating and operationalizing compliance. The Manual, which supersedes most (but not all) prior guidance, incorporates a new approach to “everyday compliance” by addressing each requirement’s statutory and regulatory basis, the key elements of compliance that collectively form the framework of every health center’s project, and areas for which health centers maintain discretion.

To assist in evaluating compliance, HRSA issued a Site Visit Protocol, which aligns with the Manual and reflects a more objective assessment tool than prior review guides. HRSA’s most recent Protocol clarifies the documentation requirements and assessment methodologies used by HRSA to verify compliance during both on-site reviews (Operational Site Visits - OSVs) and “desk audits” of applications for grant project period and FQHC look-alike designation renewals.

There is an expectation of 100% ongoing compliance with the Health Center Program Requirements. Is your health center prepared to meet this challenge? Have you reviewed the most recent HRSA guidance and assessment processes with an eye towards shoring up your own operations and establishing your HRSA compliance work-plan? For example,

  • Is your Form 5A up to date, based on HRSA’s service definitions and correct modes of delivery?
  • Do you have written contracts and referral agreements in place for services listed in columns II and III of Form 5A, and do they include all required provisions, including sliding fee discounts and provisions under 45 CFR Part 75?
  • Are members of your clinical staff (including staff members like dental assistants, medical assistants and community health workers) appropriately credentialed and privileged?
  • Does your quality improvement system meet all current standards?
  • Do you have systems in place to assess all patients for income and family size? Have you implemented mechanisms to inform patients about the sliding fee discount program and to conduct an effectiveness evaluation of the program?
  • Do you have billing and collection policies that address the waiver / reduction of payments and other processes that help strike the balance between maximizing reimbursement and maintaining optimum access?
  • Is your financial management system sufficient for federal accountability purposes?
  • Is your Board of Directors exercising all required authorities, and do you have documentation to verify compliance?

Join FTLF for this hands-on training covering:

  • The Compliance Manual and Site Visit Protocol, including the elements of each programmatic requirement, the documentation required to verify compliance, assessment methodologies designed for various elements, and areas where health centers retain explicit discretion and flexibility;
  • How the legal requirements intersect with the reviewers’ interpretations;
  • Key high-risk areas from recent compliance reviews;
  • Compliance tips from our presenters’ years of experience working first-hand with hundreds of health centers prior to, during and after their OSVs; and
  • Guidance on responding to preliminary findings during HRSA’s Compliance Resolution Opportunity to avoid grant conditions.

Target Audience

  • Health Center Executive Staff
  • Clinical Leadership
  • Quality and Credentialing/Privileging Staff
  • Financial Leadership and Staff
  • Compliance Officers
  • Administrative / Operations Leadership and Staff
  • Board members
  • Other Staff assisting with HRSA compliance and/or OSV preparation

Please Note: This training is limited to community health centers and look-alikes. If you are not affiliated with a health center and would like to attend, please contact us

Learning Objectives

After this training, you will be able to:

  • Identify the elements of the HRSA programmatic requirements addressed in the Manual and the Protocol.
  • Describe the specific documentation and assessment process necessary to demonstrate compliance and areas where health centers retain discretion.
  • Discuss the newest compliance tips for all phases of the HRSA compliance review (before, during and after) and use such tips to establish your health center’s HRSA compliance workplan.
Course summary
Available credit: 
  • 13.25 Certificate of Attendance
  • 15.80 CPE
    FTLF is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors.
Course opens: 
03/06/2020
Course expires: 
03/11/2021
Event starts: 
09/09/2020 - 9:00am
Event ends: 
09/10/2020 - 5:00pm
Cost:
$1,999.00
Washington, DC
Wednesday, September 9, 2020 - Thursday, September 10, 2020

*All specific agenda times are subject to change*

NOTE: The two sessions listed below will NOT be addressed in the workshop and will be provided via pre-recorded webinar prior to the on-site training. Please review the webinars prior to arrival and come prepared with your questions! The webinars can be accessed by clicking the gray "Take Course" button on either the "Overview" or "Register" tab once you have registered for the course.

  • Introduction to the Health Center Program Compliance Manual and HRSA Review Process
  • Working within the “Box”: Key Elements and Requirements of Scope of Project

Day 1

Wednesday, September 9, 2020
9:00 am - 5:15 pm
8:30 am - 9:00 amRegistration and Continental Breakfast
9:00 am - 9:15 amIntroduction to the Training
9:15 am - 10:45 am
The "Community" in Community Health Center: The Governing Board of Directors
  • Chapter 19: Board Authority
  • Chapter 20: Board Composition
10:45 am - 11:00 amBreak
11:00 am - 12:30 pm
The Heart of Your Health Center Project: Need, Services & Continuity of Care - Part I
  • Chapter 3: Needs Assessment
  • Chapter 4: Required & Additional Health Services
  • Chapter 6: Accessible Locations and Hours of Operation
  • Chapter 7: Coverage for Medical Emergencies During and After-Hours
  • Chapter 8: Continuity of Care & Hospital Admitting
  • Chapter 14: Collaborative Relationships
12:30 pm - 1:30 pmLunch
1:30 pm - 2:15 pm
The Heart of Your Health Center Project: Need, Services & Continuity of Care - Part 2
 
2:15 pm - 3:15 pm
Quality is Key
  • Chapter 10: Quality Improvement/Assurance
3:15 pm - 3:30 pmBreak
3:30 pm - 5:15 pm
Personnel Dynamics - Ensuring Appropriate Management and Staff
  • Chapter 11: Key Management Staff
  • Chapter 5: Clinical Staffing
It's All Up with Data
  • Chapter 18: Program Monitoring and Data Reporting Systems
5:15 pmHappy Hour
 

Day 2

Thursday, September 10, 2020
9:00 am - 5:00 pm
8:30 am - 9:00 am
Continental Breakfast
9:00 am - 10:45 am
Internal Controls and Ensuring Fiscal Viability - Part 1
  • Chapter 15: Financial Management & Accounting Systems
  • Chapter 17: Budget
  • Chapter 12: Contracts and Sub-awards
  • Chapter 13: Conflict of Interest Policy
10:45 am - 11:00 amBreak
11:00 am - 12:30 pmInternal Controls and Ensuring Fiscal Viability - Part 2
12:30 pm - 1:30 pm
Lunch
1:30 pm - 3:30 pm
Ensuring the Core Mission: Making Care Affordable While Maximizing Reimbursement - Part 1
  • Chapter 16: Billing and Collection
  • Chapter 9: The Sliding Fee Discount Program
3:30 pm - 3:45 pmBreak
3:45 pm - 5:00 pm
Ensuring the Core Mission: Making Care Affordable While Maximizing Reimbursement - Part 2
Questions & Wrap-Up
FTLF Training Center
1129 20th Street NW
Suite 300
Washington, DC 20036
United States
+1 (855) 200-3822
FTLF Training Room

Travel

Hyatt Place Washington DC/Georgetown/West End 
2121 M St NW
Washington, DC 20037
(202) 838-2222

Kimpton Hotel Palomar DC 
2121 P Street NW
Washington, DC 20037
Hotel: (202) 448-1800 | Reservations: (877) 866-3070

The St. Gregory Hotel - Dupont Circle 
2033 M Street NW
Washington, DC 20037
(202) 530-3600

Kimpton Hotel Madera 
1310 New Hampshire Avenue, NW
Washington, DC 20036
Hotel: (202) 296-7600 | Reservations: (800) 430-1202

The Embassy Row Hotel
2015 Massachusetts Avenue, NW
Washington, DC 20036
Hotel: (202) 265-1600 | Reservations: (855) 893-1011

The Dupont Circle Hotel
1500 New Hampshire Avenue, NW
Washington, DC 20036
(202) 483-6000

Hilton Garden Inn - Washington DC/Georgetown Area
2201 M Street NW
Washington, DC 20037
(202) 974-6010

Embassy Suites - Georgetown
1250 22nd Street, NW
Washington, DC 20037
(202) 857-3388

MOLLY EVANS  

A Partner in the firm’s health law practice group, Molly advises health centers on the management of clinical, employment and workforce related risks, with a particular focus on professional liability, Federal Tort Claims Act, and HIPAA matters. From her experience as both a private attorney and in-house counsel, Molly knows the importance of managing liability and risk issues in mission-driven organizations. [Full Bio]

MARCIE ZAKHEIM

A Partner at the firm, Marcie specializes in health care law, particularly in the areas of federal grants, grant-related requirements and grants management related to the federal health center program. Health centers turn to Marcie as a resource for knowing not only the letter of the law, but also the likely interpretation of requirements by federal policymakers, including the Health Resources and Services Administration (HRSA). [Full Bio]

Conference participants can earn up to 15.80 CPE credits in Specialized Knowledge and Applications.

ADDITIONAL INFORMATION

  • Prerequisites: None 
  • Target Audience: Health Center Executive Staff, Clinical Leadership, Quality and Credentialing/Privileging Staff, Financial Leadership and Staff, Compliance Officers, Board members, Other Staff assisting with HRSA compliance and/or OSV preparation
  • Advanced Preparation: None  
  • Program Level: All
  • Delivery Method: Group-Live 

Feldesman Tucker Leifer Fidell LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website www.nasbaregistry.org (formerly www.learningmarket.org).

Available Credit

  • 13.25 Certificate of Attendance
  • 15.80 CPE
    FTLF is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors.

Price

Cost:
$1,999.00
Please login or register to take this course.

Registration Instructions

Each registration must be in the name of the individual(s) who will attend. This allows FTLF to communicate important course information to the actual attendee(s), add training materials and handouts to the right account, and properly assign certificates of attendance or CPE credits. 

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  • For yourself: login to your account and register with your personal information
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  • For a group: email Learning@ftlf.com to complete group registration

If you encounter problems or have questions Contact us.


Payment

We accept payment by PayPal, credit card, and check. Payment for any live training is due upon registration. If payment is not received in full prior to the start of the event, FTLF reserves the right to cancel your order and deny you entrance to the training.

Cancellation/Transfer Policy

All cancellation or transfer requests must be received in writing at learning@ftlf.com. Requests for refunds or transfers for in-person events will be granted according to the following schedule:

  • 30 or more days prior to the event, requests for a full refund or a transfer without a fee will be granted.
  • Between 11 to 29 days prior to the event, requests for cancellations will be granted a 50% refund and requests for transfers will be granted, space permitting and subject to a transfer fee.
  • Within 10 days of the event start date, no requests for refunds or credits will be granted. At FTLF's discretion, late transfers may be granted, space permitting and subject to a transfer fee.

If there are extenuating circumstances regarding your cancellation, please reach out to the FTLF Training Team directly at learning@ftlf.com.