(Recorded Webinar) Student Health and Education Records: Compliance with HIPAA and FERPA
Back-to-school season provides an ideal opportunity to review the federal laws and regulations that apply to records maintained on students, identify the key compliance risk areas for health centers as they use, disclose and request such records, and develop strategies to minimize identified compliance risks. As covered entities, most health centers and their staff members are familiar with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Rules, including the HIPAA Privacy Rule which requires covered entities to limit the uses and disclosures of protected health information permitted without patient authorization. The Family Educational Rights and Privacy Act (FERPA) statute and implementing regulations protect students’ education records, providing parents with the right to access, to amend, and to consent to the disclosure of personally identifiable information from their child’s education records.
As health centers partner with schools to provide health care, to coordinate support services and to assist families and the community, it is critical to ensure information is appropriately used and disclosed to avoid non-compliance and to build trust with students and their families. Understanding the regulatory framework can also improve communication between health center and school staff members, as each party better understands when student health information can be disclosed and when additional consent is required. In this webinar, we will review how HIPAA and FERPA apply to and typically affect health centers, recommend key policies and procedures to review and revise for compliance, and discuss training priorities for staff members working with and in schools.
- Compliance Officers/Risk Managers
- HIPAA Privacy and Security Officers
- Clinical Staff
- School-Based Health Center Staff
- Medical Records Staff
After this webinar, you will be able to:
- Determine whether HIPAA or FERPA apply to records maintained on students
- Develop policies, procedures and consent forms to permit the use and disclosure of records maintained on students
- Create and implement training plans to ensure workforce members understand the applicable federal laws and regulations and the health center’s policies and procedures
As Partner and Compliance Counsel with the firm’s health law practice group, Dianne advises health centers on implementing effective compliance programs and on addressing top compliance risk areas. Dianne counsels health centers and other organizations on developing compliance programs that include the OIG’s seven elements, respond to identified compliance risk areas, and reflect the organization’s culture. Dianne also advises health centers and other organizations on patient privacy and confidentiality, including the HIPAA Privacy Rule and 42 CFR Part 2. She has experience responding to privacy and security incidents, including determining whether there has been a breach, notifying patients and the government, and creating corrective action plans. [Full Bio]
Certificates of Attendance: We verify attendance upon completion of a webinar (live or recorded version) and will only issue certificates in the name of the account holder enrolled in the course. If you need to document attendance for someone other than the account holder, we provide blank Certificates of Attendance for a supervisor to sign and certify that a different individual viewed the course.
Group Attendance: Due to the online nature of webinars, we cannot verify participation by more than one person. For groups, we provide an attendance record form and blank Certificates of Attendance to record attendance at a group viewing session and document each individual's participation. We recommend that a supervisor or colleague sign the certificate to certify attendance.
Read more about maintaining an attendance record in our FAQs.
- 1.00 Certificate of Attendance
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