Time and Effort in the Time of COVID-19

May 18, 2020

Even in times of emergency, all federal grant funds come with strings attached. One of the highest risk areas is "time and effort," or, how programs track and charge for employee time. 

Recently, HRSA updated its guidance for the use of H80, H8D, and H8C funding, which included the following recommendation:

During the COVID-19 public health emergency, internal controls over time and effort documentation and reporting under 45 CFR 75.430 may be adjusted for staff unable to report for work. However, recipients must document that that they are following their organizational policy for charging salaries during unexpected and extraordinary circumstances, and they must be able to substantiate federal funds expended in accordance with HRSA guidance as adopted and permitted under OMB memoranda M-20-11 and M-20-17.

Developing, implementing, and maintaining a personnel activity reporting system that complies with federal rules and requirements is challenging, but even more so when you introduce multiple funding streams. This webinar will provide clear and practical explanations of time and effort reporting responsibilities to help improve your compliance with these federal requirements, with a particular focus on all the new funding opportunities related to the COVID-19 public health emergency. We will review the requirements for charging personnel costs to your federal awards and discuss what implementing policies should include (e.g., policies on working from home and/or extraordinary circumstances). 

Time and effort findings were one of the top issues for Health Centers coming out of the American Recovery and Reinvestment Act of 2009. The main goal of this webinar is to help you understand your time and effort responsibilities this time around in order to avoid repeating the past.

The On-Demand version of this webinar will be available for purchase after the conclusion of the live webinar. 

Target Audience

  • C-Suite / Leadership
  • Program Directors / Site Directors
  • Finance and Accounting Personnel
  • Grants Managers
  • Operations Directors and Managers
  • Human Resources Managers
  • Compliance Officers and Risk Managers

Learning Objectives

After this webinar, you will be better able to:

  • Explain why good time and effort practices are crucial to the long-term health of your organization
  • Describe the “reasonable assurance” standard for time and effort under the Uniform Guidance and ways to implement it
  • Identify strategies for appropriate internal controls required by Part 75
  • Discuss major risks and consequences of failing to have a functioning, compliant system
Course summary
Available credit: 
  • 1.25 Certificate of Attendance
  • 1.50 CPE
    FTLF is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors.
Course opens: 
04/23/2020
Course expires: 
08/19/2020
Event starts: 
05/18/2020 - 4:00pm
Event ends: 
05/18/2020 - 5:15pm
Cost:
$150.00

TED WATERS

Serving as Managing Partner of the firm since 2003, and a member of the Health Law and Federal Grants practices since 1992, Ted focuses his practice on helping organizations to solve problems.  Ted’s expertise in financial, cost reporting, reimbursement, and administrative issues is widely recognized, and illustrated by his selection as a 2014, 2015, 2016 and 2018 Washington, D.C. Super Lawyer in health care. Ted routinely handles challenging issues for clients such as government audits, internal investigations, and litigation. [Full Bio]

Participants can earn up to 1.50 CPE credits in Specialized Knowledge and Applications upon completion of all course requirements.

ATTENDEE REQUIREMENTS FOR CPE CREDIT

If you purchase CPE credit for this webinar you must satisfy the following conditions in order to receive your certificate:

  1. Answer at least 5 of the 7 polling questions during the webinar
  2. Complete the evaluation survey after the conclusion of the webinar or in the follow-up email

Upon completion of these requirements, FTLF will email you your CPE Certificate within five (5) business days.

ADDITIONAL INFORMATION

  • Prerequisites: None 
  • Target Audience: Executive Directors, Head Start Directors, Chief Financial Officers and finance and accounting personnel, but all are welcome.
  • Advanced Preparation: None  
  • Program Level: All
  • Delivery Method: Group Internet Based
  • Attendance Requirements: In order to be awarded the full credits, you must respond to five (5) out of seven (7) polling questions.

Feldesman Tucker Leifer Fidell LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website www.nasbaregistry.org (formerly www.learningmarket.org).

Available Credit

  • 1.25 Certificate of Attendance
  • 1.50 CPE
    FTLF is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors.

Price

Cost:
$150.00
Please login or register to take this course.

Access to the recorded version of this webinar is included in your purchase.

ACCESSING THE RECORDING

The recorded version of this webinar will be available within two (2) business days after the conclusion of the live event. You will have access to the recording for 180 days after the live webinar has concluded. Once posted to your account, you can view this webinar anytime on-demand during the access period identified in the Recorded Webinar Now Available email. For additional information on viewing and accessing webinars, view our full terms and conditions here.

PAYMENT POLICY

All registrations made the day of a live webinar must be completed using a credit card or PayPal. We do not accept check payments or purchase orders for live webinars on the day of the webinar. If you wish to pay by check, please register in enough time for your check to reach our office; we must receive your check before we grant access to the webinar. If we receive your check after the live webinar, we will grant you access to the recorded webinar. For the most current information, please visit our FAQ page.

REFUNDS/ CANCELLATIONS

For orders of live webinars, FTLF will issue a full refund for cancellations requested at least one week PRIOR to the live webinar. We do not provide refunds for no-shows; however, you may request access to the recorded version of the webinar. If you ordered the wrong webinar and need to transfer your registration to a different program, please Contact Us. View our full policy on refunds and cancellations on our FAQ page.

Required Hardware/software

Google Chrome and Mozilla Firefox are the preferred browsers.